NIH Program Requirements

Since this training program is supported by NIH, trainees must comply with several requirements outlined below. Our program administrators will gladly assist you in making sure you are fully compliant with the requirements.

eRA Commons

All NIH T32 trainees must have an account within eRA Commons. Once the account is active, trainees need to complete the Personal Profile within the eRA Commons xTrain system. For trainees with existing accounts, please verify personal profile information is complete and up-to-date. Personal profiles must be current and complete before the appointment form, PHS 2271 (link contains form instructions), can be routed to the trainee. The eRA Commons Help System and User Guide provide detailed instructions on setting up personal profiles. Instructions for trainees on how to route the form back to the PI can be found in pages 38-42 of this PDF. Trainees must respond to emails from NIH’s eRA Commons in a timely manner and complete and route forms as instructed within the xTrain system.

NIH Publications

T32 Grant Support Acknowledgement

Trainees appointed on this federally-funded training grant are required to acknowledge this T32’s support as detailed in the NIH Notice of Grant Award. Each publication, press release, or other document about research supported by an NIH award must include an acknowledgment of NIH award support and a disclaimer such as “Research reported in this publication was supported by the National Human Genome Research Institute of the National Institutes of Health under Award Number 1T32 HG008955-01. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.”

Trainees should cite the T32 as a source of support if the publication, abstract or presentation resulted from work conducted while the individual was supported by the grant (i.e., receiving a stipend) as per NOT-OD-15-091.

NIH Public Access Policy

All publications and abstracts resulting from NIH support must be in compliance with the NIH Public Access Policy. Lack of compliance can jeopardize the funding of this T32 grant. Notification of accepted publications and abstracts acknowledging T32 support must be emailed by the trainee and/or mentor to Dr. Susanne Haga within 30 days of acceptance. Details of the NIH Public Access Policy can be found here: http://publicaccess.nih.gov/

FAQs: https://publicaccess.nih.gov/faq.htm

My NCBI Bibliography

Trainees must keep their My NCBI Bibliography up-to-date. Trainees should always use their eRA Commons login to access My NCBI. The My NCBI Bibliography should be a complete list of all of the trainee’s publications to date. Trainees should ensure that the appropriate grants are associated with each publication, matching those listed in the acknowledgments/funding source section the publication. A YouTube video, My NCBI Bibliography, provides helpful information to establish your page.

A “how to” reference can be found here: http://www.ncbi.nlm.nih.gov/books/NBK53595/.

A FAQs here: http://publicaccess.nih.gov/my-bibliography-faq.htm

NIH Biosketch

It is also highly recommended that trainees create and maintain a NIH formatted

biosketch. Information including examples and formats (for pre and postdocs) can be found in this NIH Notice: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-032.html

Annual NHGRI Meeting

The Annual Meeting is a venue for trainees supported by the National Institutes of Health (NIH) / National Human Genome Research Institute (NHGRI) in Genomic Sciences, Genomic Medicine and Ethical, Legal and Social Implications (ELSI) fields to present their research and form collaborations with other trainees and established researchers from training programs across the United States.

Individual Development Plan (IDP)

(per NIH Policy NOT-OD-14-113)

At the beginning of the research training period, mentors work with trainees to develop a written individualized development plan (IDP), which includes a set of activities and goals including didactic courses, ongoing conferences and seminars, as well as the mentored research project.  Postdocs being supported by NIH funding must maintain an Individual Development Plan (IDP). An IDP is a dynamic document that identifies career goals, sets a path and helps trainees manage their career development plans. The IDP should be drafted by the trainee and discussed and reviewed with their mentor(s), at minimum, every 6 months. Input from secondary mentors and beyond is encouraged.

NOTE: Trainees are only required to email IDPs to Dr. Susanne Haga (susanne.haga@duke.edu) twice a year. It is up to the trainee and mentor(s) to determine the format. 

Progress Report

Each spring, this T32 grant is required to submit a progress report to the NIH NHGRI. Each trainee will prepare a summary (in the third person) of their course work, training, skills, and research project experiences during the reporting period; progress reports should be reviewed with their mentor(s) prior to submitting. Any work on publications or conference presentations and honors or fellowships, etc. should also be mentioned in the paragraphs. A listing of publications, abstracts and presentations accomplished during the reporting period will also be collected. If the T32 grant is not a source of support for a listed item, an explanation must be provided. Publications must be in NIH Public Access format. A listing of the grants the trainee is involved with is also required and all grants must be provided in the following format: Name of grant, funding institution, grant number(A01 AA123456-01), last name(s) of grant PI/co-PI(s), IRB or IACUC number(s) approval through date(s).

It is highly recommended trainees keep their T32 training grant progress report document and publications/presentations listings up-to-date at all times.

Genomic Medicine Research Project(s)

Provide a detailed description of the genomic medicine research project(s) you are involved with or have initiated during your time of support on this T32. Include the methodology, utility/significance of the proposed results, and how it fits into your career trajectory. Include the support information for the project beyond your support from the T32 – ex. your mentor’s R01 grant number.

Peer-Reviewed Papers (in print or press)

– Must be compliant with the NIH Public Access Policy!
Format Example: Vander Velde, J.J. and Riley, E.P.[List all authors] Title of the paper. Journal Name, 20xx[year];X[issue number]:123-127[page numbers]. PMCID: PMC9999999

Submitted Manuscripts

Format Example: Vander Velde, J.J. and Riley, E.P. Title of the paper. Journal Name, Submitted Month 20xx.

Manuscripts in Preparation

Format Example: Vander Velde, J.J. and Riley, E.P. (In Preparation). Title of the paper.

Conference Abstracts and Presentations

Format Example: Vander Velde, J.J. and Riley, E.P. Title. Presented at the Name of the Meeting, City, State, Month 20xx. [If it is a published abstract also include: Journal Name, 20xx;X(Supplement SX):123A.]